Supplier Agreement

1. Scope

This Supplier Agreement applies between VendorLink MMC (“VendorLink”) and any business that registers as a Supplier on vendorlink.az. It applies in addition to the Terms of Use, the Supplier Verification Policy and the Acceptable Use and Prohibited Items Policy. Where this Agreement and the Terms of Use conflict on a Supplier matter, this Agreement prevails.

2. Eligibility and registration

To register as a Supplier you must be a legal entity or individual entrepreneur registered in the Republic of Azerbaijan, hold a valid taxpayer identification number, and be able to issue documents required by the Buyer for the goods or services you sell. You must provide a named contact person with a working phone number and email address, and keep those details current.

3. Verification

Before your profile is published, and periodically afterwards, we carry out the checks set out in the Supplier Verification Policy. You agree to provide the documents listed there and to inform us within 10 days if your registration status, ownership, or authorised contact changes. We may suspend or withdraw the Verified badge and your listings if checks fail, documents expire, or information proves inaccurate.

4. Listings

• List only goods and services you can actually supply, and remove listings you can no longer fulfil.
• Descriptions, specifications, images, certificates, origin, lead times and prices must be accurate and not misleading. Where a price depends on volume or specification, say so.
• Hold every licence, permit or certificate the law requires for what you sell, and produce it on request.
• Do not list anything covered by the prohibited items list in the Acceptable Use Policy.
• You are responsible for the tax treatment of your sales, including VAT and invoicing under Azerbaijani law.

5. Responding to RFQs

RFQs contain a Buyer’s commercial information. You may use an RFQ only to prepare and deliver a quotation. You must not resell, publish, or share RFQ contents or Buyer contact details with third parties, or use them for unsolicited marketing.

A quotation you submit is binding on you for the validity period you state; stating that validity period in the quotation is your responsibility. If you cannot meet a requirement, decline rather than quote on terms you cannot honour.

6. Orders, delivery and after-sales

Any contract you enter into with a Buyer is directly between you and that Buyer. VendorLink is not a party to it, does not perform it, and carries no obligation under it.

Accepting an order, price, payment terms, delivery, customs, warranty and after-sales all happen entirely off the Platform, on the terms you and the Buyer agree. You are responsible for supplying the goods or services on time and to the agreed specification, for your warranty obligations, and for resolving defects and complaints promptly and in good faith.

7. Fees

Creating a company profile, listing your products and services, and responding to requests are free.

VendorLink charges no commission or intermediary fee on the deals you conclude, and processes no payment between you and a Buyer. If optional paid services are introduced later, we will publish the full price list and give at least 30 days’ notice before applying them to an existing Supplier.

8. Ratings and feedback

Buyers may rate and review completed dealings. We do not remove reviews because they are negative, but we will remove reviews that are abusive, unlawful, or demonstrably false, and we may remove ratings obtained through incentives.

9. Content licence

You keep ownership of your listing content and trademarks, and grant VendorLink a non-exclusive, royalty-free licence to display and promote them in connection with the Platform, including in search results, category pages and marketing of the Platform. This licence ends when the content is removed, except for copies retained in backups or required by law.

10. Suspension and termination

Either party may terminate this Agreement on 30 days’ written notice. We may suspend or terminate immediately where you breach this Agreement or any policy referred to in it, where verification fails, where there is credible evidence of fraud or unsafe goods, or where required by law. Obligations relating to pending orders, payment, confidentiality and liability survive termination.

11. Liability and indemnity

You are liable for the goods and services you supply and for the accuracy of your listings. You will indemnify VendorLink against third-party claims arising from your breach of this Agreement, your infringement of another party’s rights, or defects in what you supply.

12. Governing law

This Agreement is governed by the law of the Republic of Azerbaijan, and the courts of the Republic of Azerbaijan have jurisdiction.

13. Contact

VendorLink MMC, Baku, Azerbaijan · info@vendorlink.az